Circulation
Loans and Fines
Library Mission
The mission of the Mount Prospect Public Library is to provide diverse services and resources to meet the informational, educational, recreational, and lifelong learning needs of the Mount Prospect community.Library Bill of Rights
The Mount Prospect Public Library affirms Article 5 of the American Library Association's Library Bill of Rights:"A person's right to use a library should not be denied or abridged because of origin, age, background, or views."
Confidentiality of Patron Records
"The registration and circulation records of a library are confidential information. Except pursuant to a court order, no person shall publish or make any information contained in such records available to the public." (75 Illinois Compiled Statues 70/1 (a))Effective 1/1/2008 an exception to the requirement of a court order is made per Public Act 95-0040 if the following conditions are met:
1. A sworn law enforcement officer states that it is impractical to get a court order as a result of an emergency situation;
2. The officer states there is probable cause to believe that there is imminent danger that someone will be physically harmed;
3. The information requested is limited to only identifying a suspect, witness, or victim of a crime;
4. The information does not include any registration or circulation records that would indicate materials borrowed, resources reviewed, or services used at the library.
Procedure: The requesting law enforcement officer must complete an Officer’s Request for Confidential Library Information form (Appendix C) and acknowledge receipt.
Circulation Policies
(Refer also to Denial of Service Policy)A. The Mount Prospect Public Library will accept all library cards issued by any Illinois public library. Library cards from outside the state will not be accepted for the circulation of materials.
B. There will be no limit on the total number of individual items that can be borrowed by any patron at a given time. See also VII and VIII.
C. Reference books may not be borrowed by patrons not holding Mount Prospect Public Library cards. All other materials may be borrowed by these patrons, with certain restrictions. See also VII.
D. A total of six (6) items only may be borrowed by patrons owning a valid Mount Prospect Public Library card but not carrying it on their person. Such patrons will be required to produce identification showing current name and address before borrowing materials. Without a library card or other identification, no patron may borrow any library materials at any time. Patrons with library cards not from the Mount Prospect Public Library may not borrow materials without their library card in hand.
E. Mount Prospect Public Library card holders may place reserves on all library materials, except reference books, newspapers, and pamphlets. No fee will be charged patrons for this service.
F. Library materials, except reference books, pamphlets, and newspapers may be renewed once. Materials will be renewed for a period of time equal to the original loan period of the item, and may only be renewed if no other patrons have placed a reserve on the item. Library materials may be renewed over the telephone, online or brought to the library to be renewed.
Patron Registration
- All individual patrons, including patrons from other libraries, will be required to register before borrowing Library materials from the Mount Prospect Public Library. To register, all patrons will be required to produce two forms of identification, at least one of which shows current name and address. Patron registrations for Mount Prospect Public Library cardholders are valid for a period of three years; for other cardholders, the patron registration period will be one year. Patrons with expired registrations will be required to show appropriate identification showing name and address to re-register.
- To insure legal responsibility for borrowed materials, a parent's signature will be required for all Library cards issued to patrons under 18 years of age.
- Library cards may be issued to individuals who as an individual or as a partner, principal stockholder, or other joint owner owns taxable property or is a senior administrative officer of a firm, business, or other corporation owning taxable property within Mount Prospect. To register for a Library card, such individuals will have to show a tax bill indicating tax contribution to the Mount Prospect Public Library, plus one other form of identification showing current home address.
"The nonresident fee shall not apply to privilege and use provided under the terms of the library's membership in a library system operating under the provisions of the Illinois Library System Act, under the terms of any reciprocal agreement with a public or private corporation or entity providing a library service, or to a nonresident who as an individual or as a partner, principal stockholder, or other joint owner owns taxable property or is a senior administrative officer of a firm, business, or other corporation owning taxable property within the city, incorporated town, village or township upon the presentation of the most recent tax bill upon that taxable property, provided that the privilege and use of the library is extended to only one such nonresident for each parcel of such taxable property." (75 Illinois Compiled Statues 5/4-7 (12))
Fines and Fees
- Patrons who have accrued a total of over $5.00 in fines or bills will be restricted from borrowing additional materials.
- A processing fee of $5.00, in addition to cost, will be charged for each lost and/or damaged item.
- A fee of $1.00 will be charged to replace lost or damaged Mount Prospect Public Library cards.
Reciprocal Borrowers
Reciprocal borrowers are limited to six audiovisual items on their library card at any one time which may include two older feature DVDs.
Specific Collection Limits
Mount Prospect patrons are limited to the following number of items per following collections: 15 videocassettes; 4 feature DVDs; 15 compact discs; 15 non fiction DVDs.
Appendix A – State Statute for nonresident services
Appendix B – Summary Loan Periods and Fines
Appendix C - Officer's Request for Confidential Library Information
Appendix A - State Statute for non resident services
Title 23: Education and Cultural ResourcesSubtitle B: Cultural Resources
Chapter I: Secretary of State
Part 3050 Public Library NonResident ServicesSection
3050.10 Definitions
3050.20 Public Library Responsibilities
3050.25 Applying for a NonResident Library Card
3050.30 Regional Library System Responsibilities
3050.40 Options for NonResident Library Cards
3050.50 Criteria for NonResident Library Cards
3050.60 NonResident Fee Formula
3050.70 NonResident Property Owner
3050.80 Contractual Services
3050.90 State Mandate Act Exemption
Authority
Implementing and authorized by Section 4-7 of the Illinois Local Library Act [75 ILCS 5/4-7], and authorized by Section 30-55.60 of the Public Library District Act of 1991 [75 ILCS 16/30-55.60] and Section 8.25 of the State Mandates Act [30 ILCS 805/8.25]Source
Adopted at 26 Ill. Reg. 5974, effective July 1, 2001.Section 3050.10 Definitions
“Closest public Library” means a participating public Library that issues nonresident Library cards that meet the conditions of Section 3050.25 of this Part. The factor for determining the closest public Library for the nonresident shall be determined by the location of a participating public Library.“Commonality of community interests” means activities involving, but not limited to, education, retail, commercial, cultural, civic, health facilities, financial institutions, and recreation.
“Nonresident” means an individual residing in Illinois who does not have his or her principal residence within the territory of a public library service area.
“Nonresident library card” means the library card purchased by an individual residing in an area not taxed for public library service from a participating public library.
“Participating public library” means the public library whose board of trustees authorizes the issuance of non-resident library cards.
“Public library” means the same as defined at 23 Ill. Adm. Code 3030.10.
“Public library service area” means the legal territory served by the public library.
“School district” means high school district or unit district.
Section 3050.20 Public Library Responsibilities
- The public library board of trustees shall annually take action to decide whether to issue nonresident library cards during the ensuing 12 months. At that time, the nonresident library card fee formula and fee, if applicable, to be used will be determined and adopted.
- The public library board of trustees shall notify the regional library system within 30 days of the action taken and effective dates and fee formula as determined in this Part.
- The participating public library shall continue to honor the nonresident library cards it issued by the library for the full term of purchase.
- Participating public libraries shall cooperate with other participating area public libraries and the regional library system and adjacent regional library system to determine the appropriate nonresident service areas as stated in Section 3050.25 of this Part.
- Nothing in this Part requires a public library to participate in the nonresident library card reciprocal borrowing program of a regional library system. Nonparticipation in the nonresident library card program does not preclude a public library from applying for and receiving grant funds from the Illinois State Library as long as the public library complies with requirements of the specific grant program.
Section 3050.25 Applying for a Non-Resident Library Card
- A nonresident shall apply for a nonresident library card at the closest public library. The factor for determining the closest public library shall be determined by the residence of the nonresident. Nonresidents shall apply at the participating public library in the school district in which the nonresident has his or her principal residence unless, due to the commonality of community interests, library services at another library which is physically closer may better serve the needs of the nonresident.
- If there are two or more public libraries in the school district in which a nonresident resides, the participating public libraries in such school district, in cooperation with the applicable regional library systems, shall determine the appropriate library service area for nonresidents to make application for a nonresident library card.
- If there is no participating public library in the school district in which the nonresident resides, the applicable regional library system that serve the school district shall, in cooperation with participating libraries in the general area of the school district, determine the nonresident service area. The factor to be used for determining a nonresident service area shall be the commonality of community interests that influence the activities of all the residents of the service area.
Section 3050.30 Regional Library System Responsibilites
- The regional library systems, by September 1, 2002, shall submit to the Illinois State Library, and post on their Internet sites, the names of participating and nonparticipating public libraries. During this period, the regional library systems shall assist public libraries in complying with Section 3050.25 of this Part.
- Beginning in 2003, the regional library systems shall submit the names of participating and nonparticipating public libraries as of July 1 of each year in the annual report to the Illinois State Library. The report shall include the action public libraries take in compliance with Section 3050.20(a) of this Part.
- The regional library systems shall maintain an up-to-date list on its Internet site of participating and nonparticipating public libraries and the effective dates of the 12 month period. This list shall also be available in print upon request and available for public inspection at the regional library system headquarters.
Section 3050.40 Options for NonResident Library Cards
- The public library board of trustees’ policy for service to nonresidents, including a description of the public library’s service areas and methods of calculating fees (if the library participates) shall be available for public inspection at the library.
- A valid nonresident library card shall accord the nonresident library cardholder all the services the issuing public library provides to its residents including reciprocal borrowing privileges.
Section 3050.50 Criteria for NonResident Library Cards
- The nonresident library card issued by a participating public library should include, at a minimum, the name of the library; the expiration date of the nonresident library card; and the words “NonResident”. The nonresident library card shall be issued for 12 months subject to the exemptions in Section 30-55.60 of the Public Library District Act of 1991 [75 ILCS 16/30-55.60] and the Illinois Local Library Act [75 ILCS 5/4-7(8)].
- A local use only card may not be issued to a nonresident whether or not a library participates in the nonresident library card program.
Section 3050.60 NonResident Fee Formula
There are three options that a public library can use to determine its nonresident fee according to the formula established by the Illinois State Library [75 ILCS 5/4-7(12) and 16/30-55.60]. In subsections (a) and (b) of this Section, the nonresident fee shall be equitable and proportionate to the fee paid by residents.
- General Mathematical Formula:
- To determine the minimum nonresident fee, a local library should divide the library income from local property tax sources or its equivalent by the local population to determine the cost of service per capita. The library should multiply the per capita figure by the average number of persons per household in the community to obtain the average cost per household on which to base a fee for a family card. The most recent federal census information available shall be used in determining population and household size.
- Library income from local property tax sources excludes State and federal funds.
- Tax Bill Methods:
- NonResident Taxpayer: The library tax rate or equivalent, including all special levies, is applied to the nonresident property owner’s principal residence assessed valuation on an individual, case by case basis. The most recent property tax bill will be used. The property owner will pay the same amount as would be paid if the property were in the library service area.
- NonResident Renter: The library shall either charge a minimum of 15 percent of the monthly rent as the annual nonresident fee, or devise its own formula. The local formula shall take into account the average local rent of the general community of the public library, property tax rate, and the nonresident fee for residential homeowners. The library board shall annually determine the percent to be applied to nonresident renters. The renter shall provide to the public library a current rent receipt or a cancelled rent check for verification purposes.
- Adoption of the Average NonResident Fee in the System Area:
- In public library service areas with a disproportionately large share of the property valuation in agricultural, industrial, mining, commercial, or other nonresidential property, the library board of trustees may ask the Director of the Illinois State Library for authorization to adopt as its nonresident fee the average nonresident fee in the system in which the library is located. Such average will be taken from “Illinois Public Library Statistics: Analyses, 2001-2002", produced by the Library Research Center, University of Illinois at Urbana-Champaign, 501 E. Daniel Street, Champaign IL 61820, http://lrc.lis.uiuc.edu/IPLAR/form/,2001-2002, no later editions or revisions included.
- This exception is not a general alternative to the formula, and will apply only under the conditions stated above, with the approval of the Illinois State Library.
Section 3050.70 NonResident Property Owner
- The nonresident fee shall not apply to a nonresident who, as an individual or as a partner, principal stockholder, or other joint owner, owns taxable property or is a senior administrative officer of a firm, business, or other corporation owning taxable property within the district, upon presentation of the most recent tax bill upon that taxable property, provided that the privileges and use of the library is extended to only one such non-resident for each parcel of taxable property. [75 ILCS 5/4-7 (12) and 75 ILCS 16/30-55.60(3)]
- The library card shall accord the nonresident property owner cardholder all the services the issuing public library provides its residents, including reciprocal borrowing privileges.
Section 3050.80 Contractual Services
The rules providing for nonresident status shall not apply to any person residing in any territory for which the corporate authority of that territory, or a private corporation, has contracted for library service on behalf of the residents with a public library as provided in Section 4-7(8) of the Illinois Local Library Act [75 ILCS 5/4-7(8)] and Section 30-55.40 of the Public Library District Act of 1991 [75 ILCS 16/30-55.40].
Section 3050.90 State Mandates Act Exemption
No reimbursement is required by the State for the implementation of any mandate created by this Part as provided in Section 8.25 of the State Mandates Act [30 ILCS 805/8.25].
